![]() ![]() Having regular breaks, particularly for long meetings can help to reduce interruptions at other times.It’s not practical to stop all of these sounds but you can minimize the impact they’ll have on the recording. Meetings can generate a lot of noise outside of the key discussions – people grabbing refreshments, people going in and out of the room, cell phones, the shuffling of papers, scraping of chairs, the list goes on. Having to continuously move the mic throughout a meeting isn’t practical, but factoring this in once or twice can help to achieve a higher-quality recording.Īsk people to speak towards the mic where possible, like you would if someone had dialed in, particularly in larger rooms. However, if part of your meeting includes someone presenting, consider angling the mic towards them for the duration of their input. Typically it’s best to have the recording device positioned centrally in the room to capture contributions from everyone present and to ensure you can hear everyone equally. Getting people to briefly introduce themselves at the beginning of the meeting can also be beneficial for the transcriber so that they can pick out the individual contributors throughout the session. ![]() Meeting participants talking over each other and multiple conversations happening at once can play havoc with a recording, and aren’t great for your meeting either!Ī simple reminder at the beginning of the session that it will be recorded and of the basic ‘rules’ can work wonders. However, a gentle reminder to attendees to mind their manners is a great way to increase the quality of your recording. You might find people naturally do this anyway. If you’re concerned, it may also be worth having a backup device, in case of any pesky technical issues. Portability – if you’re looking for a device that can cater for off-site and on-site meetings you may also want to consider the size and weight.Īlso, don’t forget to test it out! (see point 5).Easy to use – if the device is going to be used successfully by multiple people, simplicity is key, especially if you have individuals who are less comfortable with technology.Some devices may require you to purchase a separate memory card. Consider the best options for your use case. Storage – running out of storage on a device before a recording is saved can be very frustrating.Battery life – ensure the device has enough power to last the duration of your meetings.Smartphone mics tend not to be the best and a voice recorder will deliver a superior output, particularly for larger meetings with multiple attendees. Invest in a quality recording deviceĪll smartphones have a voice recorder option but we’d recommend investing in a voice recorder to help capture high-quality audio (or record video). Here are our top 5 practical tips to ensure you gain a high-quality recording for meeting organizers. Poor-quality audio makes transcription challenging and can lead to some elements being impossible for the transcriber to decipher. Whether you need a full verbatim version of the meeting, an Intelligent Verbatim output that removes irrelevant off-topic chit-chat, or meeting minutes detailing the key discussion points, decisions and actions, a high-quality audio recording is an essential starting point. Listening back to a full recording can be time-consuming, whereas a transcript or minutes provide a quicker way to review and search for relevant information. Alternatively, you can transcribe your meetings and create an easy-to reference text version. So, what are the alternatives? Recording your meetings can provide a useful resource for you to reference. Asking for volunteer notetakers is an option, but you might not get the flurry of enthusiasm you’re hoping for. Everyone taking their own notes is unlikely to be the most efficient (or accurate) approach either. However, it can be challenging to take notes if you’re actively trying to participate in a meeting. Decent notes help to ensure you don’t waste the time you spend in meetings. Without a good record, it’s possible to lose or forget decisions and actions. We all know good notes are essential for maintaining the momentum of meetings. ![]()
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